We know that getting your student data into a usable format is essential for everything from classroom tracking to operational reporting. Many of you have noticed that PowerSchool exports download as .text files, which don't always automatically open the way you'd expect.
To save you the hassle of manually importing data every time, you can set Excel 2016 as your default "translator" for these files. Once you follow these steps, your computer will remember to use Excel every time you click a PowerSchool export.
How to Set Excel as Your Default for Exports
This guide is specifically for Windows users running Office 2016.
Locate your file: Go to your Downloads folder and find a file you just exported from PowerSchool.
Open Properties: Right-click the file and select Properties at the bottom of the menu.
Change the "Opens With" setting: In the General tab, look for the line that says "Opens with:" and click the Change button to the right.
Select Excel:
If you see Excel 2016 in the list, select it and click OK.
If you don't see it, click More apps, scroll to the bottom, and select Look for another app on this PC.
Manual Path (If needed): If the computer asks you to find the program yourself, copy and paste the following path into the file explorer window that pops up:
C:\Program Files\Microsoft Office\Office16
Finalize: Find the file named EXCEL.exe, select it, and click Open.
What to Expect Next
After clicking Apply and OK on the Properties window, your PowerSchool export icons should change to the familiar green Excel logo. From now on, double-clicking any PowerSchool export will launch it directly into a spreadsheet.
Still having trouble with your exports? If Excel isn't appearing where it should be or the file path looks different on your machine, we are here to help. Please open a support ticket, and a member of the tech team will jump in to assist!
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